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BLC COUNCIL MINUTES September 16, 2003 Held at the Barneveld Lutheran Church Present: Larry Myers, Lowell Thronson, Peggy Bilse, Shelly Eno, Ken Hummel, Dennis Baumann, & Al Curtis. Absent: None Others Present: Pastor Dennis, Marcia Thompson, Helen Kirch, and Deb Piquette. Larry Myers called the meeting to order. August minutes: Motion made by Shelly; seconded by Dennis, to accept the minutes of the August BLC council meeting. Action Items/Discussion Time 1. Treasure's report & August bill authorization was reviewed. Larry reports he has investigated the Seminary Scholarship fund and found that $500 had been sent to Wartburg and the remainder is still intact. 2. Discerning Our Congregation's Future - discussion of book. Time did not allow for further discussion. 3. Discussion on September 14 special meeting. Discussed possible implementation of time and talent sheet as used in past years. Pastor Dennis presented council with suggestions by Michael Rehak. He suggests five Sunday night meetings be held for council members, key leaders and interested congregation members to discuss five main topics of concern: 1. History evening, where we come from as a church. 2. Midsize congregation concept. 3. Volunteer Coordinator program 4. Youth Ministry in our church and community 5. Reflection night, drawing together all that we have learned and decide where it should lead us. After further discussion it was decided we would have two meetings with tentative dates of Oct. 12th and 19th @ 6:30 pm. Pastor Dennis will offer insight on the Midsize Congregation Leadership Initiative that he was a part of . We will discuss the volunteer coordinator position and the youth ministry and music areas. Pastor Dennis, Larry and Ken will meet to make plans for the upcoming meetings. Council members to email Ken with names of leaders or congregation members we would like to have invited to these special meetings. 4. Well Wishers presentation, Helen Kirch Helen spoke to council about her commitment to provide funds for construction of wells in 3rd world countries. Her goal is to raise $2,500 by the end of this year. She will make a presentation during the worship service on September 21st and will show a tape on the work Lutheran World Relief is doing in Africa and India. 5. Chem Lawn contract / Copy Machine purchase Marcia presented council with a contract from Tru Green offering to lock in at the same price as last year. Dave Manteufel, along with Property and Maintenance Committee, is to make a decision on whether to accept this contract for another year. Also Marr Landscaping has been doing tree and shrub pruning each year. Dave to decide if we should get bids from other contractors for this service. Marcia reports that we can not renew our maintenance contract with Gordon Flesch for the copier we now have, due to its age. All parts and service would now be billed to us after contract runs out. The maintenance cost is presently $141 @ 8800 copies per month. Council reviewed copies of bids for an analog and a digital copy machine. Shelly made a motion; seconded by Peggy, to purchase the remanufactured Canon IR 550 Digital Output Device @ $8,250 and defer financial details to the Finance Committee. Copier is to be purchased by November 1, 2003. Motion carried. 6. Budget Committee for 2004 The budget committee for 2004 will consist of Marcia Thompson, Shelly Eno, Larry Myers, Ted Arneson, JoEllen Uptegraw, and Dennis Baumann. Continuing Business 1. Communication Dream Team Update The Dream Team has received 20 surveys back from the congregation. The web page has been developed and will continue to grow. The web site is "BLC.org" 2. Update on Youth Gathering Funds shortage Pastor Dennis reports $700 has been raised per the Krispy Cream fund raiser and the group will be selling donuts at the Barneveld School Fair. 3. Update on Youth Ministry/Young Life Program Deb Piquette gives update on Youth Ministry/Young Life Program. Janet Belke has resigned as Young Life leader. The Barneveld group has been inactive since 6/1/03 and no money has been paid to Young Life since that time. Al Jackson is reorganizing Mount Horeb's Young Life group. They are pushing for a full time paid staff person by next summer. Right now they are running on a volunteer basis. Barneveld's group has the chance to "piggy-back" with Mt. Horeb (become a mission community) on some of their activities, programs and fund raisers at no cost but with a possible donation to them for this partnership. Deb would like to keep the middle school involvement and have some of the key high school students be trained to lead the younger group. They could possibly shadow Mt. Horeb leaders for training in the leadership positions. Deb & Marie Leary are going to attend the next meeting atMt. Horeb to find out what decisions they are making concerning their group. There will be no administrative fees for the rest of the year. There will be approx. $2,000 in the account after they receive the refund from the National Young Life funds. Deb would like to see a Youth Ministry Program developed with Young Life being only a portion of the program. Council would like to thank Deb for her update on Young Life and commend her on her continued involvement and hard work to develop a successful Youth Ministry Program in our church. Information Items 1. Pastor's report - reviewed and accepted. Pastor Dennis will not be at worship on September 21st since he will be on a canoe trip to Boundary Waters. There are 27-28 confirmation students for this fall and there are seven leaders. 2. Next regular council meeting to be held on October 21st at 6:30 p.m. Al to bring dessert. 3. Key Leader's meeting will be held on September 30th at 6:30 p.m. Motion made by Al to adjourn, seconded by Shelly. Motion carried. Closed with the Lord's Prayer. Respectfully submitted, Peggy Bilse BLC Council Secretary |